Our General Data Protection Regulations
The General Data Protection Regulation (GDPR) was
introduced on 25th May 2018. The Regulations don’t just apply to businesses and
large employers – they also extend to sports clubs. This is because most clubs regularly
handle personal data for their respective members.
The Regulations mean that clubs must have robust
processes and policies in place to manage the personal data of their members.
Generally, sports clubs are required to ensure that the personal data held
about members is:
Viewed only by those who need to.
Limited to what is needed.
Only kept for as long as needed.
Deleted/destroyed after a period of time.
Available to be seen by its owner on request.
Not shared with third parties unless stipulated.
Easily amended if incorrect
Family Karate Clubs do receive, manage and hold some
personal information regarding its members. This information is limited though
to; full name, date of birth, address, gender, telephone number, e-mail
addresses, class attendance, basic payment details for classes, essential medical
information, and details of gradings/promotions.
The Club strictly limits sharing this information with
third parties. The main recipient of information from the Club is the British
Martial Arts and Boxing Association who provide our student and instructor
licensing and insurance.
The Club has undertaken a self-assessment upon; the
records it holds, who they are shared with, the risks associated with this
information and the measures in place and needed to mitigate these risks. We,
therefore, wish to assure all of our members that all electronic and
paper-based records are maintained securely and are administered solely by the
The UK is due to withdraw from the European Union and
the future scope of the Regulations is therefore unclear. Family Karate Clubs
will continue to apply rigorous data protection procedures following any
amendments or changes to future legislation.
If you have any questions or concerns regarding the way
that we manage your data, please feel free to discuss them with the Chief
Policy Review Date: 7th May 2022