Filming and Photography Policy
Our Filming and Photography Policy
The purpose of this policy
statement is to:
· Protect children and young people who take part
in Family Karate Clubs related activities and events where photographs and
videos may be taken.
· Communicate the expectations and restrictions in
taking photographs and/or videos of children and young people during our events
· Ensure that we comply with relevant legislation
and guidance for creating, using and sharing images of children and young
This policy statement applies
to all Club members, parents/carers, and visitors attending Family Karate Clubs
activities and events. It acknowledges the Club’s responsibilities to; prevent
abuse, promote the welfare of all children and ensure that any imagery is
taken, used and shared safely and appropriately.
The Club recognises the value
of imagery in celebrating the achievements of children and younger people. It
also acknowledges the benefits of sharing these images in raising the profile
of the Club. The welfare of children and younger taking part in our activities
is of paramount importance though. The parents and carers of children,
therefore, have the right to decide whether images of their children are taken
and how they may be used. The Club, therefore, seeks to keep children and
younger people safe by:
Seeking consent from a child’s parents or carers
before any imagery is taken, or used.
Clearly stating; what images will be used for,
how they will be stored and if there are any potential risks associated with
Explaining that it may not be possible to delete
images once they are shared, even if consent is later withdrawn.
Not disclosing the full names, and other
personal details of children whose images are used in any published material.
Not taking, or sharing any images of partially
clothed children and only using images of children inappropriate clothing.
Limiting images to those that positively
represent each child/young person and their involvement with the Club.
The Club is fully aware of the
difficulties in enforcing rules regarding taking, and sharing photographs
and/or videos. Every phone is a potential camera and provides almost immediate
access to a variety of social media platforms. It is therefore really easy to take
and share images within a few seconds. We will though reinforce our expectations
by; making everyone associated with the Club aware of this policy and reminding
parents/carers, and visitors attending our activities and events of the
requirements of the policy.
Our expectations also extend
to taking images for personal use, for example, a parent
taking photographs of their
child at a grading test. The Club will provide additional
guidance in this respect
Reminding everyone that consent needs to obtained
for taking, or sharing any pictures or videos of children that are not family
Requesting that photos taken during the event
are not shared on social media, particularly if prior consent has not been
Advising everyone to check the privacy settings
on their social media accounts.
Reminding everyone about how they can report any
concerns about imagery being shared.
Policy Review Date: 7th May 2022