Our Safeguarding Policy
Family Karate Clubs Safeguarding Policy
Our organisation acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and local authority requirements.
We firmly believe that practising traditional martial
arts helps to improve self-confidence while learning self-defence. We strive to
provide a safe, fair, and welcoming environment for everyone.
Our instructors have a moral and legal responsibility to
ensure that the highest possible standard of care is provided regarding
children, young people, and vulnerable adults. Our lessons, therefore,
incorporate the necessary procedures to protect children and/or vulnerable
adults. These procedures include reporting any concerns about the welfare of
individuals to the appropriate authorities without delay.
This policy aims to promote good practice during Tang Soo
Do lessons and associated training or development sessions. Adopting this
practice will enable our instructors to comply with their moral and legal
safeguarding obligations. It also aims to demonstrate our commitment to
safeguarding and assure our members and responsible persons of this.
2. Policy Statement
Family Karate Clubs is committed to safeguarding
children, young people, and vulnerable adults. We are committed to the following
priorities concerning safeguarding at all times:
Prioritising the welfare of children, young
people and/or vulnerable adults.
· Providing a safe environment for everyone regardless of age, culture, ability, gender, language, racial origin, religious belief, sexual identity.
· Ensuring that all members take reasonable steps
to protect children, young people, and/or vulnerable adults from harm,
discrimination, or degrading treatment.
Ensuring that all members treat other students
and visitors with respect, dignity and care at all times.
Responding to and recording any suspicious
behaviour, allegations of abuse, or poor practice.
Ensuring that our instructors are aware of their
safeguarding responsibilities and reflect the content of this policy.
Maintaining a positive, open, transparent and
professional relationship with the parents, or guardians of any student.
Promoting a positive culture and reinforcing our
values of fitness, confidence, respect, and discipline.
3. Monitoring and Review
The Club will continually monitor this safeguarding
policy to ensure its currency with legislation and best practice. The Club will
review the policy at least once every three years, and any occasion where there
are fundamental changes made to the Club’s structure.
4. Promoting Good Practice
Family Karate Clubs expects all of its members and
visitors to conduct themselves ethically. All registered members will adhere to
the following principles and actions regarding safeguarding children, young
people, and/or vulnerable adults:
Treating all children (anyone younger than 18
years), and all vulnerable adults with respect, dignity and courtesy.
Valuing the diversity of all children and/or
Prioritising the welfare of children and/or
Maintaining an open environment and avoiding any
isolation, or unobserved situations.
Keeping physical contact to an absolute minimum.
Never allowing individuals to be alone with a
child and/or vulnerable adult.
· Ensuring that any physical contact only occurs
when it is essential and as part of the safe and structured learning process.
For example, elements of the self-defence and one-step fighting syllabus.
· Ensuring that a minimum of two fully vetted and
suitable adults present at all times where physical contact is deemed
necessary. Prohibiting anyone taking photographs, videos or sharing images of
children and/or vulnerable adults without written consent from the parent,
carer, or guardian.
Ensuring that the safeguarding policy extends to
any extra-curricular activities organised by the Club.
· Instructors and senior students must present
themselves as good role models inside and outside of the dojo. This includes
refraining from smoking, drinking alcohol, using any foul language, or any
other inappropriate behaviour in the presence of any children and/or vulnerable
Recognising the strengths and weaknesses of
everyone and making necessary adjustments during lessons.
Keeping thorough records of any injuries or near
misses together with details of any Treatment.
5. Poor Practice
The following are examples of what the Club deems poor
practice regarding the safeguarding of children and/or vulnerable adults. All
members must avoid such behaviour without exception:
Spending an un-necessarily and/or excessive
amount of time alone with a child and/or vulnerable adult.
Making unnecessary physical contact with a child
and/or vulnerable adult.
Transporting or accompanying any children and/or
vulnerable adults to any destination without the presence of another person.
Engaging in physical or sexually provocative
games, including horseplay before, during, or following lessons.
Allowing or engaging in any inappropriate
Making any sexually suggestive comments to
children and/or vulnerable adults.
Reducing children and/or vulnerable adults to
tears as a form of control.
Purposely excluding anyone from particular
elements of a lesson without adequate justification.
Allowing any allegations made by a child and/or
vulnerable adult to go unchallenged, and/or unrecorded.
6. Defining Abuse
Abuse is any form of physical, emotional, or sexual
mistreatment, or lack of care leading to injury or harm. Abuse commonly occurs
within a relationship of trust or responsibility and is an abuse of power or a
breach of trust. Abuse can happen to a child or vulnerable adult regardless of
their age, gender, race or ability.
There are five main types of abuse: physical abuse,
sexual abuse, emotional abuse, bullying/harassment and neglect. The abuser may
be a family member, someone the child or vulnerable adult encounters in
residential care or the community, including sports and leisure activities. Any
individual may abuse or neglect a child or vulnerable adult directly or may be
responsible for abuse because they fail to prevent another person from harming
the young person.
Abuse in all of its forms can affect a child or
vulnerable adult at any age. The effects can be so damaging that if not treated
may follow the individual into adulthood.
Children or vulnerable adult with disabilities may be at
increased risk of abuse through various factors such as stereotyping,
prejudice, discrimination, isolation and a powerlessness to protect themselves
or adequately communicate that abuse had occurred.
Physical Abuse: where adults physically hurt or
injure a child or vulnerable adult e.g., hitting, shaking, throwing, poisoning,
burning, biting, scalding, suffocating, and drowning. Giving a child or
vulnerable adult alcohol or drugs also constitutes abuse. In a sports
situation, physical abuse may occur when the nature and intensity of training
disregard the capability of children or vulnerable adults.
Emotional Abuse: the persistent emotional ill-treatment
of a child or vulnerable adult, likely to cause severe and lasting adverse
effects. This includes telling a child or vulnerable adult they are useless,
worthless, unloved, inadequate or valued in terms of only meeting the needs of
another person. It may feature expectations of a child or vulnerable adult that
are not appropriate to their age, development or ability. It may cause a child
or vulnerable adult to be frightened or in danger by being constantly shouted
at, threatened or taunted which may make the young person frightened or
Emotional abuse in sport may occur when the child or
vulnerable adult is constantly criticised, only provided with negative
feedback, or expecting to perform at levels that are above their capability.
Bullying & Harassment: may come from another young person or an adult.
Bullying is defined as deliberate hurtful behaviour, usually repeated over a
period, where it is difficult for those bullied to defend themselves.
There are four main types of bullying: physical (e.g.,
hitting, kicking, slapping), verbal (e.g., racist or homophobic remarks,
name-calling, graffiti, threats, abusive text messages), emotional (e.g.,
tormenting, ridiculing, humiliating, ignoring, isolating form the group), or sexual
(e.g., unwanted physical contact or abusive comments).
In sport, bullying may arise when a parent or coach
pushes the child or vulnerable adult too hard to succeed or threatening or
intimidating behaviour from a rival athlete or official.
Neglect: occurs when an adult fails to meet the
child or vulnerable adult’s basic physical and/or psychological needs. This may
be to the extent where it is likely to result in serious impairment of the
child or vulnerable adult’s health or development. For example:
Failing to provide adequate food, shelter and
Failing to protect from physical harm/danger.
failing to ensure access to appropriate medical
care or treatment.
refusing to give love, affection and attention
is also a form of neglect.
Neglect in sport includes failing to keep children or
vulnerable adult safe or exposing them to undue cold/heat or unnecessary risk
Sexual Abuse: occurs when adults (male and female)
use children or vulnerable adults to meet their own sexual needs. This could
include full sexual intercourse, masturbation, oral sex, anal intercourse and
fondling. Showing a child or vulnerable adult pornography or talking to them in
a sexually explicit manner also constitutes sexual abuse.
Physical contact during sport could potentially create
situations where sexual abuse may go unnoticed. It is therefore essential for
instructors to closely monitor the behaviour of participants during lessons to
ensure that inappropriate contact does not take place.
7. Indicators of Abuse
It is not always easy to recognise a situation where
abuse is occurring or identify the results of abuse. The following are examples
of conditions that may indicate abuse of a child or vulnerable adult:
Unexplained or suspicious injuries such as
bruising, cuts or burns, particularly if situated on a part of the body not
normally prone to such injuries.
An injury for which the given explanation is
The child or vulnerable adult describes what
appears to be an abusive act involving them.
· Information from another a third-party expressing concern about the welfare of a child or vulnerable adult.
· Unexplained changes in a child or vulnerable
adult’s behaviour e.g., becoming very upset, quiet, withdrawn or displaying
sudden outbursts of temper.
Sexual awareness is inappropriate for a child’s
Engaging in sexually explicit behaviour.
Distrust of adult’s, particularly those with whom
a close relationship would normally be expected.
Difficulty in making friends.
Individuals who are prohibited from socialising
Displaying variations in eating patterns
including overeating or loss of appetite.
Losing weight for no apparent reason.
Becoming increasingly dirty or unkempt.
Signs of bullying include:
· Behavioural changes such as reduced
concentration and/or becoming withdrawn, clingy, depressed, tearful,
emotionally up and down, reluctance to go training or competitions.
· An unexplained drop off in performance.
· physical signs such as stomach aches, headaches,
difficulty in sleeping, bed wetting, scratching and bruising, damaged clothes,
bingeing e.g., on food, alcohol or cigarettes.
· A shortage of money or frequents loss of
The above list is not exhaustive, and also may not
necessarily be proof that abuse is taking place. It is not the responsibility
of the club or its instructor to determine if abuse is occurring. It is however
our responsibility to act on any concerns.
It is essential to recognise that practising martial arts
and contact sports may result in certain injuries due to their nature. Signs of
abuse should not be dismissed though on the assumption that they are the result
of a training-related injury.
8. Photographic/Filming Equipment at Sporting Events
or Within Lesson Venues
Unfortunately, some people exploit sporting events and
use them as an opportunity to take inappropriate photographs or film footage of
children or vulnerable adults. Family Karate Clubs and its instructors will
challenge any suspicious behaviour and report this accordingly to the relevant
The Club will only use photos or video footage of people
on its website if prior permission to do so has been given by parents,
guardians, or carers.
9. Responding to Possible Abuse Cases
Our instructors and members are not qualified to decide
whether or not child abuse or the abuse of a vulnerable adult has taken place.
Everyone has a responsibility though to act on any concerns and refer these to
the appropriate authorities. This applies to allegations/suspicions of abuse occurring
during any of our training sessions, and to those relating to events elsewhere.
Instructors may become aware of abuse in various ways.
The instructor may see it happening, may suspect of because of symptoms or
signs or it may be reported to the instructor by the child or vulnerable adult
or another third party. In all cases, the instructor must take immediate action
to record and report the events. In the event of a child or vulnerable adult
confiding directly with an instructor, they must take immediate steps to
safeguard that person effectively.
If a child or vulnerable adults indicate that they are
being abused, the instructor responsible person should:
· Take all necessary steps to safeguard the
individual. This may include calling the emergency services. The Police should
be called using 999 if there is an immediate threat to an individual.
· Stay calm so as not to frighten the child or
· Reassure the child or vulnerable adult that they
are not to blame and that it was right to inform them.
· Listen to the child or vulnerable adult and
reassure them that their story is being taken seriously.
· Keep questions to a minimum so that there is a
clear and accurate understanding of what has been said.
· Refrain from using leading questions.
· Point out that the events will be reported to
other people and that this is to prevent further abuse.
· Safety of the child or vulnerable adult is
· Record all information accurately and report the
incident to the club welfare officer.
The instructor or responsible person will complete
detailed documentation following an allegation, report, or evidence of abuse.
This will help to support any subsequent police or local authority
investigation. On all occasions, written copies of any documentation will be
provided to the BMABA in the first instance. All documentation will exclude any
personal opinions and will focus on the facts, including:
The child’s or vulnerable adult’s name, age and
date of birth.
The child’s or vulnerable adult’s home address
and telephone number.
Whether or not the person making the report is
expressing their concern or someone else’s.
The nature of the allegation, including dates,
times and any other relevant information.
A description of any visible bruising or injury,
location, size etc.
Any indirect signs, such as behavioural changes.
Details of witnesses to the incidents.
The child’s or vulnerable adult’s account, if it
can be given, of what has happened and how any bruising/injuries occurred.
Whether the parents, carers, guardians etc. have
10. Reporting Concerns
All suspicions and allegations must be reported
appropriately without delay. Allegations and complaints may result in three
types of investigation:
Criminal: in which case the police are
Child protection: in which case the social
services and possibly the Police will be involved.
Disciplinary or misconduct that the Club will
deal with with the support of the BMABA.
All suspicions and allegations will be shared with the
professional agencies responsible for child protection. Social Services have a
legal responsibility under The Children Act 1989 to investigate all child
protection referrals by talking to the child and family (where appropriate),
gathering information from other people who know the child and making inquiries
jointly with the Police.
Any suspicions of instructors, members, or visitors
abusing children or vulnerable adults should be reported to the Club’s
safeguarding officer. The Officer will take appropriate action to ensure the
safety of the child or vulnerable adult in question and anyone else at risk.
All cases will result in referral to the Social Services
department. Parents/carers of any children or vulnerable adults will be
contacted as soon as possible following advice from the Social Services
department. All cases will also be referred to the BMABA safeguarding officer
and the Club will take advice from this individual regarding further actions.
Any allegations made sometime after an alleged event will trigger the same
procedure. This is to protect and safeguard others from a potential/alleged
All information must be kept confidential, and any
evidence maintained in a secure place. Information should only be shared where necessary
or under the guidance of the police or other relevant authority.
11. Safeguarding Allegations against Club Members
Any allegation against Family Karate Clubs Club members,
and/or instructors will result in the following action:
Immediate suspension from lessons and other
events organised by the Club.
Notification of events to the Police and Social
Notification of events to the BMABA.
· Continued suspension from lessons and other
events organised by the Club, until the conclusion of any investigation by the
Police and/or Social Services.
Liaison between the Club and the BMABA regarding
the viability of continued membership.
Exclusion from the Club if any allegations are
12. Preventative Checks and Controls
The Club recognises the importance of taking all
reasonable steps to prevent unsuitable people from coming into contact with
children or vulnerable adults. The Club, therefore, uses the following checks
and controls to help prevent this from happening:
Assessing the suitability of all individuals
that assist with our lessons and training sessions.
Insisting that our instructors obtain and
maintain an enhanced DBS check.
Ensuring that our instructors receive
appropriate safeguarding training.
Ensuring that all persons must are suitably
graded/certified and are registered with a recognised martial arts association.
Ensuring that everyone associated with the Club
complies with the safeguarding policy.
Ensuring that the Club policy complements that
of the BMABA.
Providing suitable training and/or development
opportunities to ensure good practice.
Ensure that all of our instructors receive
certification via the BMABA.
Follow up on any concerns or complaints in line
with this safeguarding policy.
Exclude, or and bar any individual that fails to
meet the requirements of this policy.
13. Manchester and Oldham Safeguarding Contacts and
Safeguarding means protecting people’s health, well-being
and human rights and enabling them to live free from harm, abuse and neglect.
It is fundamental to creating high-quality health and social care.
Those most in need of protection are children, young
people, and adults at risk. The safeguarding duties apply to an adult (aged 18
or over) who:
Has needs for care and support (whether or not
the local authority is meeting any of those needs) and.
is experiencing, or at risk of, abuse or neglect,
as a result of those care and support, needs is
unable to protect themselves from either the risk of or the experience of abuse
Refer any concerns about a child or young person to either
Manchester City Council or Oldham Councils Children’s Social Care on one of the
following telephone numbers:
Manchester City Council
Call MSP (Manchester Safeguarding Partnership)
on 0161 234 5001 (open 24 hours a day, seven days a
Call MASH (Multi-Agency Safeguarding Hub) on 0161
770 7777 (from 8:40 am – 5:00 pm on Monday – Friday).
Helpline on 0808 800 5000.
Refer any concerns about an adult to:
The Police via 999, if there is an immediate
risk of harm.
Manchester City Council
Social Care for Adults on 0161 234 5001 (open 24
hours a day, seven days a week).
· Adult MASH Team on 0161 770 7777 and select option 2 (between the hours of 08:40 am - 5 pm Monday – Friday).
The Club Safeguarding Officer is: Kristopher Newton
Email Address: [email protected]
Policy Review Date: 7th May 2022